Incentive payments in 2018 – provision on allowances

The content of the article

• What are incentive payments
• Difference from compensatory payments
• Regulatory framework
• Provisions on incentive payments
• What about incentive payments in 2018
• Who sets incentive payments and how
• Performance criteria
• Employee Scorecard
• Incentive payments to public sector employees in 2018
• Who should
• Types of incentive payments to state employees
• Features of the appointment in 2018
• Incentive payments to middle and senior teachers
• Kindergarten teachers
• Medical staff
• Civil servants
• Accrual procedure
• How is the commission formed?
• Protocol writing
• Enterprise Order
• Methodology for calculating the value of reward points

In most cases, salaries in an enterprise or organization are not limited to salary alone. In order to motivate employees, incentive payments are provided. These are all sorts of bonuses and bonuses to the base part of wages. Incentives are not mandatory, therefore, many are interested in who is entitled to claim them and how they are awarded.

What are incentive payments

Employees of any enterprise are its most important resource, since the success of a company depends on how efficiently a person works. The main task of the organization’s management is the effective use of personnel, but for this a person should be interested in fulfilling his duties at the highest level. For this, different measures of labor incentives are used – the establishment of rewards when certain results are achieved..

According to labor law, wages consist of several components:

• The base part, which has a strictly established value. It can be expressed in tariff rates, salaries, piecework payment..
• Compensation payments, for example, such as for work in difficult climatic conditions.
• Incentive accruals, which are an additional incentive for the work performed.

Section 144 of the Labor Code states that the employer has the right to reward employees and assign bonuses to them. Sizes and forms are established taking into account the views of the representative body of workers, agreements, collective or labor contract. Incentive payments in 2018, the terms of appointment and the procedure for application are established:

• By the Government of the Russian Federation, if funding comes from the federal treasury;
• public authorities of a single entity in payments from the regional budget;
• local governments if subsidies are provided from the local budget.

Difference from compensatory payments

Compensation for working under special conditions there or other than usual is called compensation payments. These include:

• surcharges for persons employed in heavy, hazardous or hazardous work;
• remuneration for work in areas with special climatic conditions;
• overtime work;
• work on weekends, non-working days, holidays;
• night work;
• allowance for mobile or traveling work;
• remuneration for shift work;
• performance of work of various qualifications;
• combination of professions.

Being one of the parts of remuneration, compensation has a number of differences from incentive measures:

• If incentive incentives are appointed at the request of company management, then compensation incentives are mandatory and are reflected in law.
• Incentive remuneration is strictly limited in size, which is prescribed in local regulations. The amount of compensation surcharges is not tied to any figures and may be different.
• Compensation directly depends on the conditions of employment, while different grounds may apply for the appointment of incentive bonuses..

Regulatory framework

The main legislative act that prescribes the possibility of accruing rewards to a person for his work in 2018 is still the Labor Code (Articles 129, 135, 144, 191). Particular attention should be paid to the Unified Recommendations on the establishment at the federal, regional and local levels of wage systems for employees of state and municipal institutions. They are annually approved by the decision of the Russian tripartite commission for the regulation of social and labor relations. It includes the Government of the Russian Federation, trade unions and employers.

In addition, each industry has its own recommendations, for example:

• Order of the Ministry of Health and Social Development of the Russian Federation of June 28, 2013 No. 421.
• Letter of the Ministry of Education and Science of the Russian Federation of June 20, 2013 No. AP-1073/02.
• Appendix 3 to the Order of the Ministry of Emergencies No. 545 of 09/22/2009.

Provisions on incentive payments

As before, incentive payments in 2018 are determined on the basis of developed performance criteria. They are fixed in the Regulation, and also should be clear to all employees who are entitled to apply for this type of surcharge. In addition to this, an individual map of key performance indicators, or KPI for short, is being developed for each employee. The indicators set there must be achievable so that there is a real opportunity for employee motivation.

For an objective assessment of the abilities of each employee, analysis of their professional growth, responsibility, organization, ability to plan their work and a number of other indicators, a point-based incentive system is used. When using it for each job, each employee of the company receives estimates that are used to accrue bonuses. As part of the appraisal company, its own scale is developed, and each for each point an exact characteristic is prescribed.

Earned points are recorded in special evaluation forms. Subsequently, when summing up, they are used by the balance sheet commission to determine the exact amount of remuneration. An important point is that any employee has the right to familiarize himself with the assessment of his professional activity, and in case of disagreement, he can always appeal.

The regulation does not have an established form and is developed at each enterprise individually. It can be part of a collective agreement, developed with the participation of representatives of the labor collective and cannot worsen the working conditions of employees. Of the main points that are reflected in the document, it should be called:

• information about employees who are subject to bonuses;
• data on the composition of the award and its funding resources;
• scheme and criteria for calculating the premium;
• what goals are achieved through incentive measures;
• appeal procedure.

What about incentive payments in 2018

In order to stimulate labor, various kinds of surcharges are provided:

• Premium. There are one-time and regular bonuses. The first option has a personalized accrual character and is established directly by the head. Regular bonuses are part of the pay system. Their size is indicated as a percentage of the tariff rate or salary. The frequency of appointment is regulated by local regulations in consultation with employees and / or trade union organizations. Periodic bonuses are taken into account when calculating the average employee earnings. If disputes arise, the labor dispute committee or the court shall deal with the problem..
• Surcharges and allowances. They can be established both by the employer himself, for example, for skill or professionalism, and at the legislative level – for rank, academic degree, length of service. An order or order is issued for charging surcharges.
• Reward. Installed at the discretion of the employer and recorded in local regulations. It can be timed to a specific event, for example, a professional holiday, or paid to all employees at the end of the reporting period (thirteenth salary).

Who sets incentive payments and how

In most organizations, incentive wage increases rely on the quality of work performed, high professionalism and achievements, length of service and academic degree. According to the Labor Code, in 2018, as in previous years, the employer is entitled to a surcharge. By negotiating with representatives of employees, the size and procedure for payments are established. The incentive process is reflected in local regulations, which may be an employment contract, Regulation on material incentives, Regulation on remuneration.

Surcharges can also be assigned at the request of the immediate supervisor. To do this, an order is issued for the department and is provided to the head of the company along with a justification. The latter may be a scorecard or other documents by which you can determine the effectiveness of the person who claims to be rewarded.

Performance criteria

In 2018, certain criteria for incentive payments are used to assign remuneration. They form the basis of uniform recommendations and are used to assess the quality of work performed:

Employee Scorecard

Based on the fulfillment of the performance criteria defined above, incentive payments are distributed among the company’s employees. To fix the degree of their performance, a score sheet is used. The form of the document itself is not regulated by any legislative acts, but is necessarily attributed to local regulatory documents, for example, in the Regulation on incentive payments.

As practice shows, the convenient design option for the Sheet in the form of a tabular form. Here, the serial number and the name of the criterion itself, its description are recorded. The following indicates the rating scale, which is used by the employee to evaluate their performance on each of the criteria. The document is personally signed by the employee and his manager. After that, the List is transferred to a specially created commission, which makes its mark on the quality and productivity of the specialist’s work. A reward is awarded depending on the assigned point..

Incentive payments to public sector employees in 2018

Compensatory and incentive payments to employees of the public sector in each organization are different. Everyone is entitled to receive remuneration without exception. This applies to those who are constantly on the staff and to those who work part-time. When calculating remuneration, economic standards and indicators of a budget organization are taken as a basis. Not the last place in the series of incentive measures is given to one-time bonuses, for example, to a professional holiday or in view of achieving any special results.

The amount of remuneration is individual in nature depending on the institution. An independent scale of criteria is mainly developed and a certain amount of premium is indicated, which depends on the fund of a budget organization. All incentive measures are reflected in the Regulation adopted by each individual institution. The document is prepared by the employer in accordance with labor law. It must be approved by the trade unions. When forming the incentive system, they are guided by the orders of relevant ministries and departments.

Who should

The legislation does not have a clear wording, who in Russia is considered an employee of the public sector, but in a number of legal acts that relate to payment and stimulation of labor, this concept is used. For a more accurate definition, the main criterion is taken from the sources of financing, that is, the allocation of money from the budget (federal, regional, local). It is customary to classify employees as state employees:

• federal government agencies (customs, tax officials, treasury employees, etc.);
• educational systems of all levels (the teaching staff of universities, teachers, kindergarten teachers, their assistants);
• citizens employed in healthcare (doctors, nurses, medical and social examination workers);
• sanatoriums and rest houses;
• social services;
• figures of science and culture;
• civilian personnel of military units;
• some executive officers.

Types of incentive payments to state employees

The management of budgetary organizations independently determines the types of incentives for their employees. Conventionally, they can be divided into several groups:

Features of the appointment in 2018

Depending on the functioning of the institution, its own criteria are developed, according to which it is determined whether incentive payments can be accrued in 2018 to a specific employee or team as a whole. Along with this, do not forget that the amount of the premium provided for by the collective agreement or other local acts may be reduced or canceled altogether. These issues are negotiated, and the minimum and maximum thresholds for the deprivation of premiums (usually in percentage terms) must be indicated.

The conditions leading to partial or full non-payment of fees are:

• violation of production discipline;
• failure to perform official duties;
• non-compliance with safety regulations and internal regulations;
• decrease in the quality of services provided;
• the presence of complaints from third parties;
• damage to property of the organization.

Incentive payments to middle and senior teachers

Bonuses to education workers help to motivate them to fruitful work, helps to increase the staffing of educational institutions, hindering staff turnover. Incentive measures give the employer the opportunity to attract more qualified teachers who are not afraid of innovation, introduce their own methods, apply a non-standard approach to training. Until 2008, incentive payments were not accrued to teachers at all, whereas now, in 2018, their value can reach 30–35% of the salary.

The procedure for calculating bonuses is reflected in internal regulations, and certain requirements are required for teachers, for example, such as:

• regular professional development by taking appropriate courses at least once every three years;
• self-education, development and improvement of professional qualities;
• participation and performance at seminars, teachers’ councils, conferences;
• additional classes with talented students and children from dysfunctional families;
• organization of student employment by creating exhibitions of achievements;
• selection of youth to participate in olympiads, contests and competitions;
• conducting excursions, visits to recreational, educational and creative events outside the walls of the educational institution;
• conducting electives and circles;
• work with parents and their involvement in the life of students;
• conducting meetings and collaborating with the parent committee;
• ward performance monitoring.

Kindergarten teachers

Working with young children is a responsible work, therefore the state is doing its best to attract talented and creative citizens to this. Since raising children is a socially significant occupation, the system of rewarding employees of a preschool educational institution consists of different payments:

• one-time and regular bonuses;
• remuneration for experience;
• qualification category allowances;
• surcharges for merit and work done.

The incentive process, the size and frequency of accrual of funds is reflected in local documents. In 2018, educators can apply for them, who not only conscientiously relate to the performance of their duties, but also:

• apply new, innovative pedagogical developments in working with children, which lead to positive results;
• stimulate parents to participate in the life of the team;
• carry out additional work with children and their parents who find themselves in a difficult situation.

Medical staff

According to labor law, in 2018, the remuneration of employees of medical institutions consists of several parts:

• basic (salary, tariff);
• compensation;
• incentive reward;
• social co-payments.

Of the above charges, only incentive payments are regulated by the administration of the medical institution (head of the clinic, head doctor of the hospital). All the rest are managed by federal and regional authorities. When determining the procedure for calculating incentive measures, and they are fixed in local regulations, each employee individually gets all the information regarding the possibility of receiving allowances.

The amount of surcharges has no fixed values ​​and depends on the volume of services rendered. To do this, an order is issued monthly, where employees and the amount of the reward are indicated. The size of incentive surcharges is established by the administration of the institution independently, but with an eye on the Regulations and methods developed by the Ministry of Health. The following are taken into account:

• assessment of the effectiveness of the health worker;
• compliance with standards in the field of medical care, healthcare;
• time actually worked.

Particular attention is paid to work efficiency, which is difficult to determine. For this reason, a special technique is used in medical institutions to help determine reliable results of the work of an employee of medical organizations. To summarize, take into account:

• the presence of patient complaints;
• inaccurate diagnoses;
• non-timely hospitalization;
• identification of complications arising from medical treatment or operations;
• number of identified diseases, etc..

Civil servants

In 2018, the amount of encouragement for civil servants varies depending on the department. So, for example, for employees of the Ministry of Labor they will be approximately 30% lower than for employees of the Ministry of Finance. The amount of remuneration in the central office will be greater than that of their colleagues in the regions. If funds from local budgets are used to pay premiums, the amount of bonus will directly depend on the possibilities of treasury of each entity.

Incentive measures are also laid upon the length of service, when performing complex or important tasks or for special conditions of service. They can be paid on a monthly basis or at other intervals, or can be charged at a time. All this information is reflected in the regulations of a particular department. The amount of surcharges in 2018 depends on various factors and may vary within different limits, for example:

• for length of service – from 10 to 30%;
• for special conditions of service – 60-200%;
• when working with classified information – from 5 to 75%.

Accrual procedure

Since, in contrast to compensations, incentive measures directly depend on the employer, their size and accrual procedure are under its jurisdiction. The action algorithm has been honed over the years and consists of several successive stages:

1. To begin with, a special commission is created, which includes representatives of the team – from the administration to ordinary workers.
2. Further, the commission is engaged in the consideration of the case of each employee individually.
3. After conducting a detailed analysis, a decision is made to reward the employee in a certain amount for the results he achieved.
4. An order is issued.
5. Remuneration is paid on the basis of an approved order.

How is the commission formed?

Before the commission begins to operate, a general production meeting is convened, which by voting decides who will be part of it. Mandatory members of the commission are:

• head / founder of the enterprise;
• Deputy Head;
• union representative;
• employees of the labor collective (numbering at least 3 people).

After the final composition of the commission is formed, the first meeting is convened, at which organizational issues are considered, and a chairman is elected. His responsibilities include:

• holding meetings;
• distribution of duties among members;
• registration and storage of individual cards of employees;
• study of documentation and its submission to the commission.

The commission itself is responsible for:

• scoring of employees (if a point system is used);
• determination of objectivity in assessing the quality of work of the applicant;
• adoption of a decision on accrual of an allowance;
• determination of the amount of remuneration;
• drawing up a protocol.

Protocol writing

In order to make payments, an order is issued for the enterprise. The basis for this is the protocol adopted by the commission. It is signed by all members of the commission without exception. The following information must be present in the document:

• name of institution;
• date of the meeting;
• surnames and initials of the voted members and representatives who were absent;
• personal data of each employee who is charged;
• decision making method (voting, by scoring, etc.);
• amount of cash to be charged.

Enterprise Order

After holding a meeting of the commission, summing up and signing the protocol, an order is issued for the enterprise. It is approved by the head, after which accounting accrues a fee. The document contains such information:

• full name of the organization whose employees are remunerated;
• employee data (surname, name, patronymic, position);
• the amount of the incentive paid;
• date of signing the order;
• signature of the head and its transcript;
• company seal.

Methodology for calculating the value of reward points

In 2019, a special fund is formed for calculating incentive payments at each enterprise (in the department). Its size is determined individually by the leadership of each institution and depends directly on the wage fund. Provided that the organization uses a point system to determine the incentive fee, the cost of one point is used to calculate the exact amount of the surcharge.

The amount of 1 point is calculated in this way:

• determines the amount of money from payroll payable;
• summarizes all the points that were awarded to all employees of the organization for calculating bonuses;
• the amount of planned money is divided by the number of points.

The sum obtained as a result of mathematical operations is the price of one point. After that, it is multiplied by the number that a particular person has earned. The total amount will be considered incentive remuneration. So, for example, if the cost of 1 point is 235 rubles, and their total amount determined by the results of the commission’s work was 120, then the total amount of charges will be 28,200 rubles. (235 x 120 = 28200).