Sample and rules for writing voluntary resignation

The content of the article

• The order of dismissal of an employee of his own free will
• What is a letter of resignation
• Duration of dismissal
• How to write a letter of resignation
• What dates should be put down
• Signatures
• Where to serve
• Sample letter of resignation
• Is it mandatory to work out two weeks
• Sample application for dismissal without practicing
• Recall procedure
• What to do if you do not sign a letter of resignation

If for any reason you are forced to quit your previous job on a personal initiative, you need to know how the procedure for terminating an employment contract goes. The first step is to write a letter of resignation of their own free will. Your care will be calm, without complaints from the employer, if you fill out and submit the document correctly and on time.

The order of dismissal of an employee of his own free will

If the employment contract is terminated on the personal initiative of the employee, this is considered termination of his own free will. The Labor Code of the Russian Federation (Article 80) provides for the following procedure for terminating a contract:

1. Submitting a written notice of resignation addressed to the employer.
2. Acceptance of the request by the employer, transfer of the document to the employee of the personnel department.
3. Drafting an order of dismissal with the calculation of compensation provided for by labor legislation.
4. On the last day of work, a work book is issued to the leaving employee, paperwork and final settlement, including compensation payments for unused holidays and other payments prescribed in the employment contract.

What is a letter of resignation

If the employee intends to terminate the employment contract, he must give the employer advance notice in writing of his intentions to stop work. According to the Labor Code of the Russian Federation, a letter of resignation of their own free will must meet the following requirements:

• Written (handwritten or printed).
• Contain a clear request to dismiss and the date when the employee is going to stop fulfilling his duties.
• Be personally signed by a person who wants to quit.

Duration of dismissal

The legislation of the Russian Federation obliges a person who wants to terminate a contract of employment, to notify the organization’s management of the termination of employment two weeks before leaving. If the head of the enterprise leaves, he must warn the employer for a month. With an internship or seasonal work, the warning period becomes 3 days. The processing period begins not from the date of writing the application or from the moment it was submitted to management, but the day after the employer receives a notice of resignation.

In the event of a vacation or temporary disability with subsequent dismissal, the last day of vacation or sick leave is considered the day of calculation. If the previously agreed date for the employee to leave falls on a vacation or sick leave, the employee will be fired on the day stipulated in advance. Then a note is made in the order that there is no opportunity to familiarize the person with the corresponding order.

How to write a letter of resignation

The Labor Code of Russia does not contain clear requirements for the form and content of the notice of resignation, therefore, application forms and precise wording of the proposals simply do not exist. The employee in a free form in writing draws up a request to dismiss him on his own initiative. However, different leaders can put forward their requirements for the document, so before you write a letter of resignation, it is better to consult with your boss to avoid possible mistakes.

What dates should be put down

A written notice of the employee’s intention to terminate the contract of employment must necessarily contain the date of dismissal, which is considered the last working day of the employee. It is correct to indicate only the date and month in the document, without various pretexts, so as not to mislead the manager or personnel service. If the text of the request for calculation does not contain the exact date of termination of professional activity, the employer has the right to calculate the employee in two weeks, focusing on the date of application.

Signatures

When drafting a written request for termination of employment on a personal initiative, the law of the Russian Federation requires that it contains only one signature – a person who has expressed a desire to quit. His visa indicates his own initiative to break the contract of employment. In the absence of the signature of the employee on whose behalf the application is made, it is considered invalid. The Labor Code of the Russian Federation does not stipulate that the employer must endorse the written requests of employees for their departure, but in practice, the head of the organization signs them before calculating.

Where to serve

The labor code of the Russian Federation does not indicate where a registered request for resignation should be filed, so different organizations may have their own requirements in this regard. A written notice of intent to permanently leave the workplace may be provided:

• to the employer personally;
• Head of department or immediate supervisor;
• to the personnel department;
• to the office of the organization or to the secretary of the boss;
• company management via mail.

Sample letter of resignation

If you have to quit on your own initiative, for a start it is better to turn to a consultation with your immediate supervisor or personnel officer who will tell you how to quit properly in your particular case. If circumstances are such that consultation is not possible, you can take the following example of a letter of resignation as a basis for a written notice of resignation:

To the Director

Moscow secondary school number 125

Pavlovets N.V..

from teacher

Davydenko Irina Aleksandrovna

Statement

Please dismiss me from my position according to the collective agreement of my own free will on August 16, 2019.

08/02/2017 (Applicant’s signature)

Is it mandatory to work out two weeks

The Labor Code of the Russian Federation spells out good reasons that give the employee the right to quit without compulsory work. It:

• retirement;
• full-time enrollment in an educational institution;
• recruitment to another organization by competition;
• moving to a permanent place of residence in another locality;
• medical contraindications for further professional activity;
• caring for a child under 14 years old or a sick family member (to provide a medical certificate).

Sample application for dismissal without practicing

With a good reason, you can ask management to fire you ahead of schedule, without practicing the statutory two weeks. The organization decides whether you can be fired without practicing. If the authorities allow you to pay ahead of schedule, the resignation document must necessarily contain the agreement of the authorized person and will look something like this:

To the manager

network of retail stores “Altea”

Danilov V.V..

from seller

Karpenko Olga Sergeevna

Statement

Please dismiss me of my own free will due to health problems April 3, 2019.

04/02/2017 (Applicant’s signature)

I dismiss before the warning expires:

Manager (Signature of the Manager) V.V. Danilov

Recall procedure

A mandatory two-week work-out is provided not only to provide the organization with the opportunity to find a replacement for the departing employee, but also for the employee himself. During this time, a person may change his mind to quit and withdraw his resignation of his own free will. An employee has the right to pick up a document of intent to terminate a contract of employment and return to his post only if another employee is not invited to his place in writing.

What to do if you do not sign a letter of resignation

If, after conscientiously practicing the required 14 working days, the management refuses to fire you, then there are gross violations by the employer of the law. You can sue or quit peacefully, but competently. To do this, send a written notice of departure by registered mail or submit it to the secretary as incoming documentation. In this case, the secretary must make a copy of the document, endorse and register it under the corresponding number in a special journal. With this approach, management simply has no right not to fire you.