What to do if you have lost your work book

The content of the article

• Is it possible to have a new work book
• What to do in case of loss of labor
• The fault of the employee
• Lost in the personnel department
• Where to go
• Workbook Recovery
• When the company is liquidated
• If there is a copy of the document
• If the employer refuses to provide information
• Required documents
• If one place of work
• If several jobs
• Application for the restoration of the work book
• Who fills the duplicate

By law, anyone has the right to restore this document. Regarding the one who is to blame for the loss, the collection of information about previous experience is assigned to the employee or the personnel department. If the head of the organization refuses to draw up a document, a fine may be imposed on him..

Is it possible to have a new work book

Two options are allowed:

• To issue a new workbook (TC). This can be done with a little experience, when the document is lost due to the fault of the employee, and he does not want to waste time collecting information. At the same time, information about insurance contributions will be stored in the Pension Fund (PF) database. They will be taken into account when entering a well-deserved rest. If the PF does not have information about any work intervals, they will not be taken into account when applying for a pension.
• Recover lost TC, i.e. get duplicate. This option will reduce problems when retiring or getting a job..

The work book contains the following information:

• Surname, name, patronymic of the owner.
• Date of his birth.
• Education Details.
• Profession (specialty) of the owner.
• Fill date.
• Seal of the organization that executed this document, signature of the person responsible for the issuance of books.
• Information about all places of work. This includes the date of admission and dismissal, a link to documents on the basis of which this was done, etc..

What to do in case of loss of labor

It is necessary to restore or start a new TC in case of loss because:

• When applying for a job, a person transfers it to the personnel department, where the book is kept until dismissal.
• TC is required upon retirement. The PF may have incomplete data on insurance experience. This is especially true for work until 1997..

Options when a person loses TC:

• Employee loss. If this happened in the intervals between employment, the owner will be to blame. If he was employed and received a TC for a short period (for example, to present to the bank when applying for a loan), the employer is responsible.
• Personnel loss. Responsibility will be on the employer. If TC is lost through negligence, an administrative fine may be imposed on the organization’s management.
• Mechanical damage to the book that made it invalid (irreplaceable gaps, burning pages, etc.). Regarding whether or not the owner of the document was employed at the time of loss, the responsibility will be on the organization or the person.

The fault of the employee

The person himself collects all the information that is necessary for the design of the document, while the search for information includes:

• Appeal to past employers.
• Sending requests to archives.
• Request for certificates to the Pension Fund on deductions.

Lost in the personnel department

There are two possible scenarios:

• The employer pleads guilty. Then the personnel department of the enterprise is engaged in restoration. The law on the preparation of a duplicate is given 15 days.
• The employer refuses to plead guilty. Then the employee needs to go to court. If the lawsuit is satisfied, the legal entity will be obliged to restore the work book and compensate moral damage. Additionally, a fine for an administrative violation may be imposed on him. Its size is 1–5 thousand rubles. for individual entrepreneurs and 30-50 thousand rubles. for legal entities.

Where to go

• Employed. In the personnel service at the place of current work. Regardless of who is to blame for the loss.
• Persons without work. To the personnel department at the place of the last employment. If this organization has ceased operations, then it is worthwhile to find a job, and get the TC in a new place.

Workbook Recovery

To do this, you must:

1. Write a duplicate application.
2. Contact HR.
3. Provide the necessary documents. The number of references may vary..
4. Wait for the duplicate to be made. Check the document. If errors are found, report the need to correct them..
5. Get your hands on a finished duplicate.

When the company is liquidated

Get the information you need in two ways:

• By request to the archives.
• Applying to the Pension Fund. A person will receive not a confirmation of experience, but a certificate on the transfer of insurance premiums by employers. Information on work intervals will be indirect.

If there is a copy of the document

It follows from the law that even a certified copy does not have legal force, therefore such a document can be used only for informational purposes. For example, it may be the preparation of requests in the organization where the owner of the shopping mall previously worked.

If the employer refuses to provide information

A person can go to court or to the prosecutor. The head of the organization will be obliged to issue an employee with a document confirming the length of service. Another way to get help is to go to the archive for the required information..

Required documents

The current legislation does not determine what specific papers should be provided for issuing a duplicate. The package of necessary documentation varies depending on the situation – in how many places did the person work until the moment of loss of the shopping mall.

If one place of work

From the documents you need to prepare only an application for the issuance of a new book. All other information that is needed to fill out a duplicate (applicant’s position, date of employment, etc.) is already at the disposal of the personnel department.

If several jobs

The application for registration of the duplicate must be supplemented:

• Inquiries from previous jobs. They must contain the date of commencement of employment and dismissal, position and order number.
• Certified copy of shopping mall (if there is one).
• Other documents confirming the experience – extracts from orders for admission to the organization, dismissal, contracts with employers, etc..
• Help from the archive. They will be required if the enterprise has already stopped working.
• Help from PF, if there are no other options for confirmation of experience.

Application for the restoration of the work book

It must specify:

• Position of the head of the organization, his surname, name and patronymic.
• Same information about applicant.
• Reasons why TC was lost.
• Request for a duplicate.
• List of previous jobs. For each, indicate the name of the organization, position, dates of admission and dismissal, data of the document that confirms this.
• List of references that are attached to the application.
• Date of compilation, signature, transcript.

Who fills the duplicate

This is done by the personnel department at the place of application:

• Current work – for employed.
• The last organization where a person worked – for unemployed.